The admin that paper inspections create
Paper creates work after the check is done: collecting sheets, reading handwriting, scanning, and matching photos to problems.
When things get busy the filing falls behind, and you stop trusting the record.
Who paperless vehicle inspections are for
Owners, office managers and fleet supervisors trying to get rid of paper inspection packs.
Small teams that want proper records without a big rollout project.
Scans, shared drives and email attachments
Photo uploads, shared drives, form apps, email attachments and spreadsheets full of links.
Less paper, but the inspection record is still in four places.
Why a scanned sheet isn’t a digital record
A scanned sheet isn’t a useful record on its own. It still needs the vehicle, the date, the driver, the answers, the photos and what happened next.
Without that structure, digital records are just as hard to search as paper ones.
What a paperless inspection record holds
Every AutoMauve check is stored against the vehicle with the driver, answers, photos, signature, times and location. You can search reports by vehicle or driver and download any of them as a PDF.
Drivers don’t have to change much. They answer the same questions on their phone instead of ticking boxes on a sheet.
Going paperless, one form at a time
- 1Pick the paper form to replace first. It’s usually the daily walkaround.
- 2Rebuild it as a question set, or start from the built-in HGV walkaround.
- 3Drivers submit checks on their phone, with photos when something fails.
- 4Review checks and history on the dashboard, and export a PDF when someone asks.